About the Role
Position Overview:
The Office Secretary provides administrative support to the CEO and ensures the smooth operation of office tasks, communications, and organizational functions. This role requires strong attention to detail, time management skills, and the ability to work in a fast-paced environment while maintaining professionalism.
Key Responsibilities:
-Email Management: Check and communicate emails on behalf of the CEO, ensuring all outgoing correspondence is reviewed and approved before sending.
-Billing & Payroll: Assist with billing every Monday and payroll processing every other Wednesday.
Executive Assistance: Support the CEO with various office-related tasks, ensuring efficiency in daily operations.
-Office Administration: Handle general office tasks, including organizing office spaces, maintaining records, and managing digital files.
-Calendar & Contact Management: Maintain and update schedules, meetings, and important contact information.
-Document Preparation: Create presentations, reports, and other necessary documents as needed.
-Phone & Communication Support: Answer incoming calls, screen messages, and provide necessary information to staff and stakeholders.
Requirements
Preferred Qualifications & Skills:
Excellent communication skills (verbal and written).
Strong organizational and time management abilities.
Proficiency in office software (Microsoft Office Suite, Google Workspace, and other administrative tools).
Ability to multitask and prioritize tasks efficiently.
Strong attention to detail and problem-solving skills.
Ability to work in a team-oriented environment.
Discretion and confidentiality in handling sensitive information.
Education & Experience Requirements:
Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
2+ years of experience in an administrative or secretarial role.
Experience in executive support, payroll, and billing is a plus.
About the Company
At 220 Residential Care LLC, we are dedicated to providing high-quality, compassionate care for individuals in need of a supportive living environment. Our mission is to create a safe, structured, and nurturing space where residents can thrive, maintain their independence, and receive the personalized care they deserve.
We specialize in assisting individuals with daily living activities, offering mental health support, and fostering a sense of community. Our team of experienced and compassionate caregivers is committed to improving the lives of our residents through individualized care plans, professional support, and a warm, family-oriented atmosphere.
As a growing organization, we are looking for dedicated professionals who share our passion for service and excellence in residential care. If you're a compassionate, motivated individual seeking a rewarding career in caregiving, we’d love to have you join our team at 220 Residential Care LLC.